Open space for haslemere residents & available to hire.
Lion Green with its play area is the largest asset owned by Haslemere Town Council and has become a popular venue for a number of events.
It has a premises licence permitting a range of activities, and is available for hire all year round. Hire is £150 per day for commercial events and free for non-commercial events. Some of the events currently taking place annually on Lion Green are:
If you would like to book Lion Green for an event please fill in the online application form. You will also be required to submit a copy of public liability insurance covering the event as well as evidence of any licenses required for activities not covered by the premises licence (such as the provision / sale of alcohol).
If you are using a sound system for your event Haslemere Town Council recommends you consult with Waverley Borough Council on appropriate noise levels visit here for further information.
Application for a permission to use Lion Green, Haslemere
1. This application must be completed and returned to Haslemere Town Council and should be submitted a minimum of three months before the required usage date in order to secure the use of Lion Green.
2. All events will require Public Liability Insurance to cover the organiser's legal liability to third parties for damage to property or injury to persons that occurs during the course of the event. In addition, the organiser will wish to ensure that all contractors and performers etc. participating in the event have their own public liability insurance to cover their own liabilities. The organiser is also required to take out a general insurance to cover any damage caused to Lion Green.
3. If your application is approved, you will be sent an Agreement to sign and return. It is important that the person signing the licence agreement reads the attached terms and conditions and fully understands the responsibilities for which they are signing. It is at this stage that the applicant will have to supply to the Town Council, a copy of their Public Liability Insurance certificate valid for the date of the event as well as proof of insurance covering any damage to Lion Green.
4. There may be a charge for use of Lion Green but this cannot be determined until the completed application form is evaluated by the Amenities Committee and approved by the Town Council. Any such charges must be paid at least four weeks in advance of the event.
5. Any plant, equipment or materials remaining on Lion Green beyond the Agreement period may incur further charges.
6. On expiry of the Agreement you will be responsible for cleaning the site of all litter and return the site to its original state. A deposit may be requested to be held by Haslemere Town Council against reparation for any damage caused. Any such deposit will be refunded once the condition of Lion Green has been checked by Council officers following the event.
7. Only the defined area stated in the Agreement may be used.
8. It is the responsibility of the applicant to ensure that access is maintained at all times for the emergency services.
9. Use of Lion Green must not take place without the appropriate Agreement.
10. The Childrens' Play Area of Lion Green must at all times be protected from damage to ensure the safety of any children using the play area.
11. No tracked vehicle shall enter Lion Green and you shall ensure that no vehicle of any description shall cause any damage to the surface area of the Green, especially in inclement weather. Any damage that may be caused must be reported immediately to the Town Council and you will be liable for the cost of any repairs for damage to the satisfaction of the Town Council.
12. Only vehicles which can be driven by holders of a standard driving licence may access Lion Green during the non-grass growing season, 1 November to 15 March, except in exceptional circumstances with the agreement of the Town Clerk and Chair of Amenities.
13. The Agreement is made for the sole benefit of the applicant and is not transferable or assignable.
14. Authorised representatives of the Council will be entitled to enter the site at any time, to inspect the state and condition of the land and you will comply with any reasonable directions from the Council or its authorised representatives including reasonable directions relating to the safety of the site.
15. It is entirely the responsibility of the organiser to obtain any licenses / advertising consents required by Waverley Borough Council with regard to the event e.g. sale of alcohol, erection of banners etc. Advice can be obtained from the Licensing and Planning Teams at Waverley Borough Council on 01483 523333. Should you require a license/advertisement consent, you should allow up to 12 weeks for your application to be processed and there may be a charge. Such licenses/consents must be clearly displayed at the event and submitted to Haslemere Town Council prior to the event as evidence of appropriate permissions.